Association and Program Manager

Job Description:

TERRY HUMPHREY Public Affairs Group, Inc. (THPAG) is an association management and public affairs company seeking an experienced Association and Program Manager to join our team.

The Association and Program Manager will support the Executive Director by overseeing client nonprofit finance, governance, membership development, and administrative operations, including events and programming requirements.

Candidates must have a keen attention to detail, and excel in technology and project management. The position requires: delegating effectively, a proven track record in motivating and unifying teams, and solid organizational, problem-solving, and clear decision-making skills.

The Association and Program Manager will be responsible for the following:

GENERAL MANAGEMENT AND ADMINISTRATION:

Communicate organizational goals and operational plans to all levels of the organization

Work with the Executive Director on strategic planning, coordination, and financial management of the organization’s programs and projects

Oversee contract negotiations and maintain accurate records

Administer all insurance contracting, liability, and reporting

Oversee data management, standard operating procedures, document and file systems, and project management systems

Manage and lead the organization’s annual conference

Proactively identify internal opportunities and challenges and work with the Executive Director to address them

Manage key projects and special initiatives that relate to organizational growth

Participate in developing and implementing strategies to expand membership

ACCOUNTING AND FINANCE:

Implement, ensure compliance with, and document accounting policies and procedures and internal control systems

Track the financial performance of programs and policies to ensure alignment with organizational and grant budgets

Conduct monthly reviews of finances to prepare monthly statements for the Board and senior staff

Lead a successful annual budget process in coordination with ED and client Board of Directors

Oversee the annual audit process, ensuring that the organization complies with all auditing rules and regulations

Assist with the tax reports required by the IRS and Kansas Department of Revenue

Submit annual reports to the Secretary of State

Assisting with bookkeeping and financial oversight, including the development of budgets and expense monitoring.

Qualifications:

• Demonstrated success leading and managing the financial and business operations of a nonprofit organization
• Minimum of 3 years of direct work experience in nonprofit administration, finance, and budget management
• Advanced knowledge and skills in nonprofit finance and accounting and experience working with Google Workspace and QuickBooks
• The high degree of integrity, discretion, and dependability
• Strong written and verbal communication skills tailored to diverse audiences
• Ability to function professionally in a fast-paced
• Team player capable of working both collaboratively and independently
• Demonstrated resourcefulness in setting priorities and solving complex operational problems
• Strong understanding of nonprofit management, leadership, and policy issues
• Ability to manage multiple complex, collaborative projects simultaneously
• Financial management and budgeting skills
• Strong networking and relationship management skills
• Strategic planning
• Demonstrated resourcefulness in setting priorities and proposing efficiencies
• Bachelor’s degree preferred

The position is remote, however, candidates must be located within 2 hours of Topeka, KS. The position occasionally requires in-person meetings and staffing at an annual in-person conference.

Salary and Benefits:

• $45,000-55,000 to start, depending on experience and qualifications
• Up to a 3% match of employee contribution to the simple retirement plan provided by THPAG
• Eight paid holidays: New Year’s Day, Christmas Day, Thanksgiving Day, the Friday after Thanksgiving, July 4th, Memorial Day, Labor Day, and one floating holiday
• PTO

How to Apply:

To be considered for this position, please send the following documents by Friday, April 5 to [email protected]:

• Cover letter
• Resume
• Writing sample
• Three professional references

Terry Humphrey Public Affairs Group is an Equal Employment Opportunity (EEO) employer.

Salary Range

$ $45,000 to $55,000