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Compliance & Registration Specialist (211259)

  • Kansas Department of Health and Environment
  • Topeka (Full-Time)

Posted: Dec 06, 2023


Job Description:

The Kansas Department of Health and Environment has a Data Compliance & Registration Specialist opening in Topeka. This position is responsible for learning and understanding death coding process per NCHS guidelines.  This may require off site training and potential certification.  Review and consult with medical certifiers (physicians and coroners) to ensure sensitive medical data (cause of death) is in compliance by analyzing and interpreting cause listed on death certificates.  Determine if the medical certifier on death certificate is the appropriate certifier and has the authority to certify death certificates.  Analyze, determine, and identify whether the medical data reported needs further data collected or should be rejected.  Query multiple sources (medical certifier, the Office of Traffic Safety, medical personnel, and law enforcement) to obtain additional data for cause by phone or in writing.  Take appropriate required action based on knowledge regarding rules, regulations, policies, and procedures for filing vital events.  Confer and provide guidance to medical certifier who may not understand how to classify cause of death properly by discussing the differences between immediate cause and underlying cause of death.

Job Responsibilities may include but are not limited to the following:

Query various sources such as funeral directors, physicians, coroners, law enforcement, medical personnel, in writing and by phone to obtain additional confidential facts and sensitive cause of death data.  Interpret and enter complex medical data into the electronic death registration system and review and accept electronic death records to establish registered records.  Complete data that has been left blank, search internet to obtain complete description of medical condition and correct spelling errors as necessary to ensure the record is accurate and complete.  Confer and provide guidance to medical certifiers who may not understand how to classify cause of death properly by discussing the difference between immediate cause and underlying cause of death.  Assign state file number (sfn) and bar code; print death record to be scanned into imaging system and prepare record for off-site storage.

Interprets cause of death and provides daily analysis to various health programs on specialized causes such as rare diseases for crucial health surveillance at the local, state and federal level.  Execute and analyze various reports to gather necessary data and provide accurate data and copies of certificates to state, federal and local groups such as Child Death Review Board, Department of Labor, Epidemiology, etc. to provide crucial data for those entities to carry out their program needs.  Analyze various reports to ensure death data quality and assist in quality improvement initiatives with Vital Statistics Data Analysis staff.

Minimum Qualifications

  • Two years of experience in general office, clerical and administrative support work.


  • High School, GED

Licensing & Certification:

  • Valid Driver’s License – Incumbent is required to have and maintain a valid driver’s license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

Preferred Qualifications:

Any additional skills, experiences, or qualifications that would be beneficial, but aren’t strictly necessary.

  • Experience in customer service, computer, telephone, optical disk imaging and supervision.
  • Ability to work independently.
  • Strong verbal and written communication skills.
  • Strong organization skills.
  • Ability to read, interpret, apply statutes and regulations.
  • Proofreading, editing, attention to detail.
  • Word, Excel, Access.

About the Position:

  • Who can apply: Anyone (External)
  • Classified/Unclassified Service: Unclassified
  • Full-Time/Part-Time: Full-Time
  • Regular/Temporary: Regular
  • Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
  • Eligible to Receive Benefits: Yes
  • Veterans’ Preference Eligible: Yes

Employment Benefits:

  • Comprehensive medical, mental, dental, vision, and additional coverage
  • Sick & Vacation leave
  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
  • Paid State Holidays (designated by the Governor annually)
  • Fitness Centers in select locations
  • Employee discounts with the STAR Program
  • Retirement and deferred compensation programs

How to Apply:

Specific instructions for applying, which might include submitting a resume, cover letter, list of references, or completing an online application.

  • Please include the Job ID number when emailing.

Job Application Process:  Only applications submitted within our State of Kansas Careers Portal will be considered.

  • First Sign in or register as a New User at
  • Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
  • Upload required documents listed for each specific job posting.
  • Start your draft job application, upload other required documents, and Submit when it is complete.
    • Manage your draft and submitted applications on the Careers> My Job Applications page.
  • Check your email and My Job Notifications for written communications from the Recruiter.
    • Email – sent to the Preferred email on the My Contact Information page
    • Notifications – view the Careers> My Job Notifications page

Helpful Resources at “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Contact Information:

[email protected]



Salary Range

$ $15.03 to $16.16