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Data Abstraction Coordinator (213270)

  • Kansas Department of Health and Environment
  • Topeka (Full-Time)

Posted: Jun 26, 2024


Job Description

The Kansas Department of Health and Environment has a Data Abstraction Coordinator opening in Topeka. This position will gather reports related to violent and overdose deaths including, but not limited to the following: death certificates, coroner and medical examiner reports including toxicology, law enforcement reports, notes to files, and official press releases. Formal requests for reports will be based on individual incident/victim requirements and made by email, fax, phone call, in-person meetings, and through access to systems such as DIDI. Use a follow-up system for effective turnaround on receipt of requested information and contact reporting parties to discuss any missing information or discrepancies in documents. Secure and maintain confidentiality of all reports from receipt to destruction, which will occur based on Bureau of Health Promotion policy.

Job Responsibilities may include but are not limited to the following:

Perform abstraction of data related to violent and overdose deaths in Kansas into the CDC SAMS National Violent Death Reporting System Web adhering to deadlines set by CDC and guidance outlined in the respective coding manuals for the Kansas Violent Death Reporting System and State Unintentional Drug Overdose Reporting System (SUDORS). Support excellence in data entry and promote quality improvement through participating in regular training and CDC technical assistance workgroups as well as re-abstraction of a minimum of 10% of violent and overdose death incidents.

Support overall goals, objectives, and activities for the Kansas Violent Death Reporting System and State Unintentional Drug Overdose Reporting System. Provide support for reporting to CDC and other stakeholders. Contribute to response for error reports and validation requests from CDC. Participate as a collaborative team member with KSVDRS and OD2A surveillance and prevention activities to maximize data system efficiencies and facilitate use of data.

Minimum Qualifications

  • Experience in law enforcement, public health, medical field, or another related field.


  • High School, GED

Licensing & Certification:

  • Valid Driver’s License – Incumbent is required to have and maintain a valid driver’s license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

Minimum Qualifications:

  • High School, GED.

Preferred Qualifications

Any additional skills, experiences, or qualifications that would be beneficial, but aren’t strictly necessary.

  • Skills in data entry.
  • Good communication skills verbally and in writing.
  • Experience with large databases.
  • Proofreading, editing, attention to detail.
  • Word, Excel, PowerPoint, Access.

How to Apply

Specific instructions for applying, which might include submitting a resume, cover letter, list of references, or completing an online application.

  • Please include the Job ID number when emailing.

About the Position

  • Who can apply: Anyone (External)
  • Classified/Unclassified Service: Unclassified
  • Full-Time/Part-Time: Full-Time
  • Regular/Temporary: Regular
  • Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
  • Eligible to Receive Benefits: Yes
  • Veterans’ Preference Eligible: Yes

Employment Benefits

  • Comprehensive medical, mental, dental, vision, and additional coverage
  • Sick & Vacation leave
  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave.
  • Paid State Holidays (designated by the Governor annually)
  • Fitness Centers in select locations
  • Employee discounts with the STAR Program
  • Retirement and deferred compensation programs

Job Application Process:  Only applications submitted within our State of Kansas Careers Portal will be considered.

  • First Sign in or register as a New User at
  • Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
  • Upload required documents listed for each specific job posting.
  • Start your draft job application, upload other required documents, and submit when it is complete.

–  Manage your draft and submitted applications on the Careers> My Job Applications page.

  • Check your email and My Job Notifications for written communications from the Recruiter.

–  Email – sent to the Preferred email on the My Contact Information page.

–  Notifications – view the Careers> My Job Notifications page.

Helpful Resources at “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions.”

Contact Information

[email protected]

Salary Range

$ 22.16 to 23.87