Public Service Administrator II (209632)

Job Description:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

The Kansas Department of Health and Environment has a Public Service Administrator II opening in Topeka. This position directs the administration of Bureau of Air trust funds and federal grants. Coordinates with technical staff in preparation for trust fund draw down requests and annual grant applications for numerous programs. Prepares and submits active trust and grant reports per established schedule. Verifies available funds per inquiry of bureau staff for trust and grant expenditures. Communicates established trust and grant deadlines to relevant KDHE staff.

Job Responsibilities may include but are not limited to the following:

Develops and maintains policy documents for use and distribution by the bureau to the regulated community, stakeholders, consultants, and public officials. Develops and recommends new and revised policies and procedures to agency management related to trust or grant fund program management. Serve as the main point of contact for dispute negotiation in trusts and grants matters. Coordinates with legal counsel, if needed, for mitigation of issues that require enforcement activities such as termination of access to the funds and subsequent cost recovery activities.

Oversees the development and completion of contracts using trust or grant funds for associated workplans with KDHE districts and local agencies for Kansas Air Quality Program activities such as air quality public education, planning, monitoring, emission reductions compliance inspections and permit issuance. Review all workplan tasks and deliverables associated with the contracts to assure work is eligible for a specific fund. Prepare reports, as required, for management on objectives, deliverables, and progress in meeting contract requirements.

Monitors the financial status of bureau income from trusts, grants, fee funds and other income sources and expenses including salaries and indirects to manage bureau finances. Provides projections of program costs to ensure that program income is adequate to support bureau expenses.  Track bureau administrative costs to ensure various programs are covering the administrative cost to the bureau.  Coordinate contracting activities with technical and fiscal staff through RFP development, bidding and award of contracts. Assist with the budget preparation process for the bureau.

Qualifications:

Education:

The minimum level of education and experience required to perform the job.

• High School, GED

Licensing & Certification: 

• Valid Driver’s License – Incumbent is required to have and maintain a valid driver’s license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

Minimum Qualifications: 

• One year of experience in providing direction necessary to implement the objectives of an agency, program, or organizational unit. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: 

Any additional skills, experiences, or qualifications that would be beneficial, but aren’t strictly necessary.

• Word, Excel, PowerPoint, Access
• Proofreading, editing, attention to detail
• Ability to assemble data and prepare reports
• Ability to read, understand and interpret federal regulations and technical assistance documents
• Financial management skills
• Experience in providing direction necessary to implement the objectives of an agency, program, or organization unit, such as grant management, fiscal management, or financial forecasting.

About the Position: 

• Who can apply: Anyone (External)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

How to Apply:

Specific instructions for applying, which might include submitting a resume, cover letter, list of references, or completing an online application.

• Please include the Job ID number (209632) when emailing.

Job Application Process:  Only applications submitted within our State of Kansas Careers Portal will be considered.

• First Sign in or register as a New User at https://admin.ks.gov/offices/personnel-services/jobs
• Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed for each specific job posting.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Contact Information:

[email protected]

Salary Range

$ 21.14 to 23.27