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Senior Administrative Assistant (209437)

  • Kansas Department of Health and Environment
  • Topeka (Full-Time)

Posted: Jul 21, 2023

Job Description
The Senior Administrative Assistant (K0165686) Performs a variety of office administrative support tasks including the following: maintains budgetary accounts relating to grant affidavits/payments; reviews for completeness and accuracy in accordance with payment criteria; manages the clerical functions and work production including the flow and review of a record and filing system; plans and maintains an adequate inventory of office supplies, equipment, and property; maintains calendars, appointment schedules, and makes travel arrangements; screens and refers callers; provides detailed responses to information requests about varied programs and activities; plans and implements office procedures/systems and devises/implements modifications with supervisor.
Job Responsibilities may include but are not limited to the following: Processes a variety of technical materials pertaining to grant applications, contracts, vouchers, requisitions, and file materials. Prepares and maintains various records on office activities pertaining to purchase orders, invoices, vouchers, materials receipt, transfer invoices, maintenance and project cost records, travel expenses and related activities.
High School, GED
Licensing & Certification:
Valid Driver’s License – Incumbent is required to have and maintain a valid driver’s license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
Minimum Qualifications:
One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail o Shorthand/speed writing/transcribing skills
  • Excellent interpersonal and organization skills
  • Ability to establish/maintain effective working relationships
  • Ability to record, file and transmit information o Ability to communicate effectively orally and in writing
  • Ability to extract data and formulate reasonable conclusions
  • Ability to draft/enter information in a variety of formats
  • Ability to plan, organize and follow through on tasks while performing a variety of functions
  • Knowledge of data control/data entry
  • Experience with Outlook
How to Apply
Only applications submitted within our State of Kansas Careers Portal will be considered.
  • First Sign in or register as a New User at
  • Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
  • Upload required documents listed for each specific job posting.
  • Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
  • Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page o Notifications – view the Careers> My Job Notifications page Helpful Resources at “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Contact Information

[email protected]

Salary Range

$ 13.61 to 15.38