UI Support Specialist (210684)

Job Summary:

The Kansas Department of Labor (KDOL) is seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to the Unemployment Insurance (UI) Director. This role plays a critical part in ensuring the efficient operation of the UI Director’s office.

Duties/Responsibilities:

• Provide high-level administrative support and assistance to the UI Director.
• Prepare letters, memos, reports, and other documents.
• Arrange travel and accommodations for the UI Director.
• Schedule and attend meetings on behalf of the UI Director, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of the UI Director, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks, including maintaining records, ordering supplies, and basic bookkeeping.
• Coordinate responses to audits and track project deadlines for various UI programs.
• Handle confidential information and exhibit a high level of trust.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Outstanding verbal and written communication skills.
• Excellent organizational abilities and meticulous attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Ability to thrive in a high-paced and occasionally demanding environment.
• Knowledge of office administration, clerical procedures, and recordkeeping systems.
• Typing speed of a minimum of 50 words per minute.
• Familiarity with the Unemployment Insurance Program and the Kansas Employment Security Law is a plus.
• Proficiency with Microsoft Office Suite or similar software, with a willingness to learn new tools.

Minimum Qualifications:

• High school diploma required.
• At least four years of related administrative experience required.

How to Apply:

Specific instructions for applying, which might include submitting a resume, cover letter, list of references, or completing an online application.

Application Deadline: October 18, 2023

Job ID 210684

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required Documents for this Application to be Complete:

Upload these on the Careers – My Job Applications page

• Resume
• Transcripts
• DD214 (if you are claiming Veteran’s Preference)
• Tax Clearance required upon offer of employment

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Contact Information:

Name: Lacie Worcester

Email: [email protected]

Phone: 785-581-7313

Mailing Address: 401 SW Topeka Blvd., Topeka, KS  66603